Tired of chasing invoices?

Stop writing awkward
“just following up” emails.Automated invoice collection for QuickBooks that never forgets.

Dueflo connects to QuickBooks Online, finds every overdue invoice, and sends escalating email reminders — AI-written as they get firmer — plus SMS on higher plans, over 45 days until the money arrives. Zero manual effort. Zero awkward calls.

Start 14-day trialAlready a customer →

14-day free trial · Cancel anytime · Connects in 30 seconds

6-step
Escalating email + SMS sequence
45 days
Fully hands-free follow-up
Auto-pause
The moment a client replies
< 2 min
Connect QuickBooks & go
Dashboard preview

Your AR command center

Track every collection sequence, payment status, and email activity in one clean view.

app.dueflo.com/dashboard
Dueflo
▦Overview
≡Invoices
⇄Connections
⚙Settings
QuickBooks
Connected

Overview

Last synced 3 minutes ago

Sync now
Outstanding
$42,800
14 invoices
Recovered
$18,240
This month
In Sequence
11
Sending now
Need Attention
3
No response
Active Collections14 invoices
#1041Riverside Cafe$3,20045d
Step 4/6
#1038Summit Realty LLC$8,50032d
Step 3/6
#1044Blue Oak Studio$1,75018d
Step 2/6
#1047Harbor Logistics$5,1008d
Step 1/6
Quick setup

Up and running in 2 minutes

Connect once. Collections run automatically — forever.

01
🔗
Takes 30 seconds

Connect QuickBooks

One-click OAuth. Dueflo reads your overdue invoices — nothing else. We never create, edit, or delete anything in QuickBooks.

02
✍️
Email + SMS

AI writes every message

The first reminders are polished, personalized templates; from step 3, Claude AI writes each escalation email for that client — referencing the specific work, amount, and history. On Professional and Business plans, SMS reminders hit at key steps too.

03
💰
Fully automated

Money arrives

Messages go out at optimal times. SMS respects TCPA hours (8am–9pm local). Sequences stop the moment QuickBooks shows a $0 balance. You just watch the money come in.

The sequence

45 days of intelligent follow-up

Escalating in tone until you get paid — written by AI from the third reminder on.

1
Day 1–3
Friendly

Warm, human reminder — assumes the invoice slipped through. Opens a conversation rather than demanding payment.

2
Day 7
Professional

Polite but clear. References the specific invoice, your prior message, and the exact outstanding amount.

3
Day 14
Direct

No ambiguity — payment is needed now. References the overdue history and the full amount with context.

4
Day 21
Firm

Businesslike and serious. Notes the account is significantly overdue and formal attention is required.

5
Day 30
Urgent

Conveys real urgency. Notes that resolution is needed within days and mentions potential next steps.

6
Day 45
Final Notice

Last email. Formal, final, and unambiguous — you decide the next step if there is still no response.

✓ Sequence stops automatically the moment QuickBooks shows a $0 balance — no over-messaging, ever.

Built for how small businesses actually work

Everything you need. Nothing you don't.

✍️

Personal, not generic

Every reminder uses the client's name, invoice, and exact amount; the escalation emails are written by AI from the specific services and client history.

⏰

Perfect send timing

The first reminder lands Tuesday–Thursday at 10am in your timezone, a strong window for business email; every follow-up goes out at 10am on its scheduled day.

📊

Full visibility

See open rates, click-throughs, and payment status per invoice. Know exactly where each collection stands at any time.

🛑

Stops the instant paid

The moment QuickBooks shows a $0 balance, the sequence stops. No over-messaging, no damaged relationships.

🤝

Always professional

Firm but never threatening. Dueflo preserves client relationships while still getting you paid on time.

📱

Email + SMS collection

On Professional and Business plans, SMS reminders go out at key steps — reaching clients who don't open emails. TCPA-compliant: 8am–9pm only, STOP opt-out included.

Transparent pricing

Simple, flat monthly pricing

14-day free trial on all plans. Cancel anytime. And unlike other collection tools, no transaction fees — ever. You keep 100% of what you collect.

Starter

Up to 50 invoices in collections

$49/mo
  • QuickBooks Online integration
  • 6-step AI-written escalating sequence
  • Reply detection — pauses & flags for you
  • One statement email per client
  • Review-before-send mode & custom timing
  • Open & click tracking
  • Unlimited clients & reminder sends
  • Weekly progress digest + email support
Start 14-day trial
Most Popular

Professional

Up to 250 invoices in collections

$99/mo
  • Everything in Starter
  • SMS reminders at key steps
  • Custom sending domain (your brand)
  • 4× higher AI personalization allowance
Start 14-day trial

Business

Unlimited invoices

$199/mo
  • Everything in Professional
  • Multiple QuickBooks companies
  • Slack notifications
  • Highest AI personalization allowance
Start 14-day trial

All plans include unlimited email sends, bounce handling, and automatic sync. Upgrade or cancel anytime.

Need something these plans don't cover?

Higher volume, a missing feature, or a custom setup — tell us what you need. We're small and we build fast.

Talk to us

Frequently asked questions

Everything you need to know before you sign up.

Does Dueflo modify anything in my QuickBooks?+

No. Dueflo only reads your invoices and customers. We never create, edit, or delete anything in QuickBooks. Your data stays exactly as you left it — we only read invoice status to detect payments and stop sequences.

What happens when an invoice is paid?+

Dueflo syncs with QuickBooks every 6 hours. The moment an invoice shows a $0 balance, the collection sequence stops automatically — no further emails or texts are sent to that client. You can also sync manually at any time.

Does Dueflo send text messages (SMS) to my clients?+

On Professional and Business plans, yes. SMS reminders are sent at steps 3 and 5 of the collection sequence as an additional touchpoint for clients who haven't responded to emails. Every SMS is TCPA-compliant — only sent between 8am and 9pm in your client's timezone and includes a STOP opt-out. Starter plan is email-only.

Where does Dueflo get my clients' phone numbers?+

Dueflo syncs phone numbers directly from QuickBooks — reading the Primary Phone, Mobile, and Alternate Phone fields from each customer record. If a phone number isn't in QuickBooks yet, you can add or edit it directly from the invoice dashboard without touching QuickBooks.

Can I see what emails are being sent before they go out?+

Yes. Every sent email and SMS is logged in your dashboard with a preview, the step number, and full tracking data (opened, clicked, bounced). You can also exclude specific invoices from collection at any time with one click.

Will my clients know this is automated?+

The emails are designed to read as personal and human-written. Every reminder uses the client's name, invoice number, and exact amount, and the AI-written escalation emails also reference the specific services rendered and adapt to prior communication history.

What if I want to pause collections for a specific client?+

You can exclude any invoice from the dashboard instantly. The sequence stops immediately and that invoice won't be included in future syncs unless you manually re-activate it.

Do I need a QuickBooks Online subscription?+

Yes, Dueflo integrates with QuickBooks Online. QuickBooks Desktop is not currently supported. Any QuickBooks Online plan works — Simple Start, Essentials, Plus, or Advanced.

14-day free trial on all plans.

Stop leaving money
sitting in inboxes.

Connect QuickBooks in 30 seconds. Your first collection emails go out automatically.

Start 14-day trial

14-day free trial · Cancel anytime · Connects in 30 seconds