For QuickBooks Online
Automated invoice reminders for QuickBooks Online
QuickBooks' built-in reminders send up to three identical template emails and give up. Dueflo connects to your QuickBooks Online account and runs a 6-step, AI-written escalation over 45 days — friendly at first, firmer over time, and paused instantly the moment your client replies.
How it works
- 1
Connect QuickBooks Online
OAuth sign-in, under 2 minutes, no passwords shared. Your overdue invoices sync automatically within a minute or two.
- 2
Dueflo takes over the follow-up
Every overdue invoice enters the escalation sequence below. Each email is written by AI for that specific client, invoice, and step — not a mail-merge template.
- 3
Replies stop the machine
If a client responds to any reminder, every sequence for that client pauses instantly. The reply is classified (promise to pay, dispute, question, hardship) and forwarded to your inbox.
- 4
Payments close the loop
When the invoice is paid, QuickBooks sync detects it and the sequence ends — the invoice is marked recovered automatically. Cash or check? Mark it paid manually in one click.
The default 6-step sequence
Days counted from the due date. Every step's timing is customizable in Settings — and if a client owes multiple invoices, they receive one consolidated statement listing all of them, not six parallel threads.
Built for follow-up QuickBooks can't do
AI-written, per-client emails
Each reminder reads like you wrote it for that client — tuned to the invoice, the relationship, and the escalation step.
Reply detection & pause
A response — even a complaint — pauses everything for that client. No reminder ever lands mid-conversation.
Consolidated statements
Clients with several overdue invoices get one professional statement, each invoice individually payable.
Review-before-send mode
Prefer control? Require every email to be approved in the dashboard before it goes out.
Open & click tracking
Delivery, opens, and payment-link clicks per email — plus a weekly progress digest.
No transaction fees, ever
Flat monthly price from $49. Dueflo never takes a percentage of what you collect.
Why not just use QuickBooks' own reminders?
For some businesses, they're enough. But the built-in feature sends at most 3 identical template emails per invoice within 90 days of the due date, only works for invoices emailed from QuickBooks, and keeps sending even after a client replies. There's no escalation, no reply handling, and no consolidation. If your invoices routinely go past 30 days, three polite copies of the same email is not a collections strategy — here's the full comparison.
Common questions
Does this work with QuickBooks Desktop?
No — Dueflo supports QuickBooks Online only today. Desktop, Xero, and FreshBooks aren't supported; if you need one of those, email support@dueflo.com so we can notify you when that changes.
Will my clients know it's automated?
The emails are written individually by AI for each client and step, so they read like a person wrote them. On the Professional plan you can send from your own domain, so replies flow naturally to your inbox.
How do clients pay?
Through the QuickBooks payment links on your own invoices — money goes straight to you, and Dueflo never touches it or takes a cut. Payments are detected on the next sync and the sequence stops automatically.
What does it cost?
Starter is $49/month for up to 50 invoices in collections at once; Professional ($99) adds SMS reminders and a custom sending domain; Business ($199) is unlimited with multiple QuickBooks companies. Every plan starts with a 14-day free trial and has no transaction fees.
Stop chasing invoices by hand
Connect QuickBooks in under 2 minutes. Dueflo writes and sends every reminder, escalates on schedule, and pauses the second a client replies.
Start 14-day free trial